Salute to the Red White and Blue Vendors

vendor applications

2016 Salute to the Red, White & Blue
July 4, 2017 | 4:00pm to 10:00 pm
Elk Grove Regional Park
9950 Elk Grove-Florin Rd.

Join the City of Elk Grove as we celebrate 21 years of spectacular fireworks!!!! The Salute to the Red, White & Blue is Elk Grove’s premier patriotic celebration marking the nation’s independence and the City’s birthday.  The day will feature vendors, food trucks, roaming entertainment, a pie-eating contest, bike and stroller parade, Republic Services Kids Zone, live entertainment and a fireworks show to top off the night.

 Food Vendor Applications Due June 3, 2017
Exhibitor Applications Due June 25 2017

Questions?  Contact  (916) 478-3632 or events@elkgrovecity.org.

Please scroll through the rules and responsibilities and click the button to apply. Click here to download.

Food Vendor

Festival Information

  • This is a juried event and space will be limited to 8 food vendors on the site. Vendors will be selected based on the date their complete application was received, type of products offered, menu pricing, and the need to achieve a balance of available products at the event.
  • Whenever vendors offering the same product type are vying for space, preference will be weighted to favor Elk Grove based businesses.
  • Submission of a vendor application does not constitute acceptance into the event. Event management will communicate vendor selections to all applicants the week following the application deadline.
  • Booths are situated on the asphalt. Placement of vendors is pre-assigned and made at the discretion of Event management. Placement decisions are not negotiable. Electricity is not available.
  • This event takes place regardless of weather conditions. Vendors who fail to provide 24 hour notice of cancellation will become ineligible for participation at future City events.
  • Once accepted, vendor payments are non-refundable.
  • Vendors must bring their own power and potable water supply.

Health Regulations

  • If Vendor does not possess a County of Sacramento Multi-Event Permit (MEV), Vendor will obtain a Temporary Food Facility (TFF) event permit from the County of Sacramento with this application.
    • Pre-Packaged / Low Risk (TFF) would be issued to a vendor that sells any properly labeled, pre-packaged, processed food from an approved facility. Examples include candy, canned sodas, canned and bottled foods, and ice cream bars. This permit may also be issued to a vendor who engages in low-risk food preparation such as; snow cones/shaved ice, smoothies, hot dogs, espresso beverages, and pre-cooked/sliced pizza.

    • Food Preparation / High Risk (TFF) would be issued to a vendor who engages in cooking, packaging, processing, assembling, or portioning, of any potentially hazardous food. High-risk food preparation includes foods such as: hamburgers, tacos, meat sandwiches, and barbecue.

  • Department of Environment Health requires that all food booth applicants file a Temporary Food Facility (TFF) Information Sheet and TFF Menu Sheet. These forms will be sent in the confirmation packet upon acceptance. If you would like to review the forms or have any questions, they are available at the EHD at (916) 875-8440 or at www.emd.saccounty.net. This information will be reviewed prior to any permits being issued.
  • Vendor shall be responsible for complying with the County’s health regulations and will be subject to County health inspection. If Vendor’s booth fails to pass inspection, Vendor is solely responsible for a re-inspection fee and/or costs associated with closing and removing Vendor’s booth from the Event. Re-inspection fee will be collected at Festival before booth may re-open.
  • Copies of the Health Code regulations are available at www.emd.saccounty.net or by calling the County of Sacramento, Environmental Health Division at (916) 875-8440.
  • If Vendor possesses a County of Sacramento Multi-Event Permit please submit a copy with signed Application to the City. Vendor will receive discounted pricing with possession of this permit.

Vendor Responsibilities

  • Vendors selling taxable items are responsible for acquiring a seller’s permit through the California State Board of Equalization and a City of Elk Grove Business License; a copy of permit must be posted at your booth. Vendors are responsible for submitting their own resale taxes.
  • Vendors are required to supply their own equipment, including power supply.
  • All fire codes, laws, ordinances, and regulations pertinent to health, fire prevention, and public safety shall be strictly obeyed.
  • Vendor must be completely set up at least 30 minutes prior to the scheduled start time of the event and shall not close until the scheduled end time of the event. Failure to comply may result in exclusion from future events.
  • Every booth is recommended to have a fully charged 2A:10B:C fire extinguisher bearing a current California State Fire Marshal service tag, placed in an accessible location near the exit of the structure; or a new fire extinguisher, minimum five (5) pounds, with the sales receipt taped to the side of it for visual inspection.
  • Vendor agrees to allow the City to take photos of your booth and product during the Event, for no additional compensation. Photos taken of your product/booth may be used in City promotions. Vendor/staff/employees/agents will comply with all vendor policies. Failure to comply can result in expulsion from event without a refund.

Independent Contractor

Vendor shall perform all services required under this application as an independent contractor and shall remain, at all times as to the City, a wholly independent contractor with only such obligations as are required under this application. Neither vendor, nor any of its employees, shall be considered an employee of the City.

Insurance Requirements

Proof of insurance as well as separate additional endorsement page are required to be submitted.  

FOOD VENDORS HAVE BEEN SELECTED

Exhibitor/Vendor

Exhibitor Categories

The Salute to the Red, White & Blue extends a limited number of booth spaces to Commercial Vendors, food vendors, and event sponsors.
Electricity is not available and generators are not allowed.
  • Community Education Booth: This category is open to non-profit organizations, government agencies, and/or public service agencies such as public universities and schools providing services or programs within the Elk Grove community. Political campaign booths are not permitted.
  • Commercial Vendor: This category is open to businesses that offer goods or services available for purchase not including food vendors. Please see the Food Vendor application for food and beverage sales.
  • Kids Activity Vendor: This category is limited to businesses that provide face painting, balloon twisting, or similar entertainment services.

Festival Information

  • Event management will communicate exhibitor selections to all applicants the week following the application deadline.
  • Boothsare situated on the grass. Placement of exhibitors is pre-assigned and made at the discretion of Event management. Placement decisions are not negotiable. 
  • This event takes place regardless of weather conditions. Exhibitors who fail to provide 24 hour notice of cancellation will become ineligible for participation at future City events.
  • Exhibitor payments are non-refundable.

Exhibitor Responsibilities

  • Exhibitors selling taxable items are responsible for acquiring a seller’s permit through the California State Board of Equalization and a City of Elk Grove Business License; a copy of licenses/ permits must be posted at your booth. Exhibitors are responsible for submitting their own resale taxes.
  • Form BOE 410-D Swap Meets, Flea Markets, or Special Events Certification from the Board of Equalization (attached) must be completed and turned in with application if selling merchandise.
  • Exhibitors are required to supply their own tents, tables, and chairs (no generators are allowed).
  • Tables and booths must be set up by 2:30 pm on July 4th. Exhibitors must vacate by 11 p.m. 
  • All fire codes, laws, and regulations pertinent to health, fire prevention, and public safety shall be strictly obeyed.
  • Exhibitor agrees to allow the City to take photos of your booth and product during the Event, for no additional compensation. Photos taken of your product/booth may be used in City promotions.
  • Exhibitor/staff/employees/agents shall comply with all exhibitor policies. Failure to comply can result in expulsion from event without a refund.

exhibitor

© ELK GROVE 2017All Rights Reserved. Privacy SatementPowered byCivicLive.com