One task that consumes significant staff time is the reproduction of official police reports as requested by citizens, District Attorneys, private attorneys, law enforcement, and insurance companies. Release of information from a police department triggers an elaborate matrix of both departmental and state regulations that specify exactly what information may be released, to whom, and under what circumstances.

PRT's must follow guidelines set forth by the "California Public Records Act" and adhere strictly to Government, Evidence, Labor and Civil codes when releasing reports. Staff will process written requests within ten working days or the requesting party will be notified by mail if the request cannot be fulfilled.

• There is no charge for the report.
• Requests for reports can be accepted by mail, fax or in person.
• When requested in person, every effort will be made to release the information during the initial visit. If this is not possible, reports will be mailed to the address listed on the application.
• The report may have redacted (blacked out) areas or missing pages. Redactions are required by laws and policies that govern the release of police information. Typically, property crimes will only indicate the damaged, lost or stolen articles and values for insurance company purposes to recover the loss. The investigative portion of the report may not be released to protect the integrity of the investigation, especially if it could lead to apprehension of a responsible individual(s) in the future.
• Police reports are not released on cases being prosecuted. Arrested individuals and/or suspects may obtain reports through their legal representatives through the discovery and/or subpoena process.

Portions of crime reports are considered public records and may be released to the general public. Certain information, including telephone numbers, social security numbers and other identifying numbers, the names and addresses of victims of confidential crimes (including sex crimes, domestic violence, and stalking) the statements of involved parties, the identity of suspects who have not yet been arrested, and the analysis and conclusions of investigative personnel are exempt from public disclosure and will be redacted (blacked out) from reports released to the public.

About the California Public Records Act

Submit a Citizens Report Request